Copyright and Authoring InteGrate Materials
InTeGrate materials will be freely disseminated with the hope that they will be adopted by faculty from a variety of institutions across the country. To help ensure easy adoption, we will make the materials available under a license that unambiguously allows for the sort of reuse we hope to see. To make this a reality we need to ensure that all the materials you as an author contribute can be legally redistributed in this way. Here's what you need to know (and do) to make that happen:
- Text that you write in the website (student materials, guides for faculty, etc...) is assumed to be your original creation. As part of your contract you've agreed to give this material to InTeGrate so that it can be redistributed. If you're using text that you didn't personally create, then you need to confer with the people directing your team to make sure the copyright situation with the particular text is acceptable and documented with the CMS in the right way.
- When you upload files to the CMS (images, text files, spreadsheets...) the upload dialog will prompt you to indicate where the materials came from and what the licensing situation is. You need to fill this information out accurately. Do it when you first upload the file; don't imagine you'll get around to it later. In general, it's simplest if the materials are something original that you created. In that case, the default: that you are the author and are offering it under the Creative Commons license, is appropriate. If you didn't create the file and don't have some explicit license or permission to redistribute the material under our license then, in general, we cannot use it within InTeGrate. There are a variety of options outlined below for dealing this issue.
Remember that Copyright Is Not About Ideas
Copyright only covers the particular expression of an idea, not the idea itself. So the materials you create for InTeGrate will undoubtedly build on and draw from ideas from many different sources. This is fine and not a copyright concern. Of course you'll want to give credit to the sources of the ideas (e.g. in the provenance field when uploading a file). Copyright comes into play if you're copying something verbatim or with enough of the original intact that it is recognizable. So copying text, images, and figures are all a problem. Using the idea for an activity you heard from a colleague is not (though it would be good to acknowledge them).
Figures, Diagrams and Images
In general, using figures, diagrams and images that others have created as part of your InTeGrate work raises copyright concerns. Here are some strategies:
- Create or recreate the figure/image yourself. If you've created it from scratch (without slavishly copying some existing original) then there's no copyright concern. Remember that data itself can't be copyrighted. So if there's a figure you like in a book, you can get the original data (perhaps even extrapolating from the original figure) and create a new figure yourself. Given that InTeGrate aims to make high-quality material widely available, a little extra effort put into creating original figures is often worthwhile.
- Get permission from the copyright holder. This may be simple if they are easily identifiable or very difficult if the original author is not willing to give permission or if the origin of the material isn't clear. You want to make sure you get permission for InTeGrate to distribute the material under our specific creative commons license. See below for an example permission letter.
- Find a substitute for the original that isn't encumbered by copyright or has a license that matches ours. A good place to start is the creative commons search page where you can search for existing materials with clear licenses.
- Just provide a link to the original. If the original is widely available (e.g freely available on the web) then it may be simpler to just provide a link to the original or a description of how to find it. There are no copyright concerns in linking to materials. Of course, if the material is central to an activity then relying on links to outside websites is likely not a strong strategy. Likewise, while providing a journal citation for an important article may be an easy way around getting permission to post the article, consider whether the full range of InTeGrate users are likely to have easy access to the journal in question.
When in Doubt Ask
If you're not absolutely sure about the copyright situation around particular material or how to document it please ask your webteam consultant or team leader. We're counting on all the authors within InTeGrate to ensure that we have accurate information about the rights of all the materials in our site.
If you choose to try to get permission from the copyright holder you'll first want to investigate their website for any information they have related to copyright and reuse. Oftentimes, bigger organizations will have existing mechanisms or contacts for requesting permission for reuse. Many commercial organizations will expect you to pay for reuse which, in most cases, is impractical for InTeGrate. Here's is generic form letter you can start with in requesting permission to reuse material within your module.
Webmaster at XXX,
My name is xxx and I'm a faculty member at XXX and a curriculum developer with the National Science Foundation funded InTeGrate project (http://serc.carleton.edu/integrate). The InTeGrate team has identified xxxx in your site/journal/etc (give explicit url/reference) as something we'd like to include in a teaching module about XXX. Like all InTeGrate materials, this module will be made available freely on the web on the InTeGrate website and we expect it will be widely adopted in geoscience classes across the country. We'd like to get the permission of the copyright holder to use this material and we're hoping you can give us that permission or direct us to the appropriate contact person.
We prefer to distribute materials that are either under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 license (http://creativecommons.org/licenses/by-nc-sa/3.0/) or that are part of the public domain. So if you are able to grant us that type of license to your material or release it to the public domain that would be ideal. If you're willing to allow our use under different terms please let us know what those are. If you'd like more information about the project and how we hope to use your materials we'd be happy to give you more detail.
If you are not the copyright holder we'd appreciate any information you might have about how we could contact the copyright holder or discover more information about the provenance of this material.
Use of InTeGrate Materials
All materials developed through InTeGrate will be made freely available through the InTeGrate website under a Creative Commons Attribution, Non-Commericial, Share Alike license. Faculty will be able to freely and flexibly adopt or adapt the materials to their classroom. Additionally, the InTeGrate program has a need to find funding sources that will ensure the long-term sustainability of the program so that the materials are kept up to date and grow in response to community needs. Toward that end, the program will explore a number of options including commercial partnerships where InTeGrate materials may be included as part of products for sale (e.g. textbooks, lab manuals). Proceeds from these partnerships would be used to support the continuation of the InTeGrate program and it's goal of making the material freely available to a wide audience.